Finance Team Manager

Location: Hybrid from South Wales and West UK

Salary: £NEG depending on experience of offshore outsourced team + flexible benefits fund £1175 

Main Purpose of Role:

The Finance Manager is a key role in finance and the surrounding business will be responsible for accurate processing of accounts receivable (AR) and accounts payable (AP) transactions as well as cost accruals. Working with regional finance teams and operations they will also be responsible for ensuring AR and AP processes & controls for Europe, MEA and the US are being followed in line with Group standard policies and local statutory regulations. In addition, they have overall responsibility for accurate preparation of the balance sheet reconciliations for Europe, MEA and the US.

This is a key role in finance but also the surrounding business. As a Finance Team Manager, your responsibilities will include managing payments to suppliers and receipts from customers, supporting Group Treasury Manager with administering Group bank accounts, maintaining accurate balance sheet reconciliations, looking to make improvements to procedures and controls, as well as ad-hoc requests as and when they come up.

Qualifications:

• Accountancy qualification (AAT or equivalent)
• Experience in managing and leading a small finance team
• Experience in managing and leading an offshore outsourced team.
• Working knowledge of best practice for accounts receivable and accounts payable.

Software Skills

• Good IT skills and confidence/proficiency in all Microsoft packages
• ERP experience, Agresso or similar

Essential competencies/skills

• Proactive and prepared to be hands on whilst able to see the bigger picture
• Attention to detail and accuracy
• Driven, committed, self-motivated, results oriented and dedicated to achieving high standards.
• Working to deadlines
• Excellent written and spoken English

Team Management

• Responsible for the day to day management and development of finance staff based in both Neath and the outsourced team India, ensuring the staffing levels are appropriate to the size of business and tasks required
• Undertake appraisals, set objectives and provide constructive feedback
• Identify training needs and support the team to meet their objectives and goals 
• Ensure any performance issues are addressed expediently and with composure.
• Hybrid working with regular travel to team in Neath office.

Responsibilities:

Month End Close

• Manage the full month end close process for the US including reporting to Commercial Finance Director and US Director of Operations.
• Manage intercompany invoicing process.
• Posting of project revenue and cost accruals provided by Project Accountant.
• Posting of monthly group recharges including accruals.
• Posting of regional overhead costs, including accruals, and monthly reporting to regional cost centre managers.
• Posting of service line overhead costs, including accruals, and monthly reporting to service line directors.

Working Capital Management & credit control

• Review progress on aged debtors weekly with the respective service lines
• Ensure comments against aged debts are specific and identify actions and issues.
• Collaborate with project accountants, project managers and stream directors to proactively pursue debts with client’s finance teams and portals and escalate, where appropriate, to the project management team in line with Penspen credit policy.
• Review US client invoicing prepared by team and ensure fully reconciled to backing information prior to submission to client.

Payroll, Rates & Timesheets

• Weekly timesheet chase and monthly time journal posting.
• Monthly payroll posting for Europe and MEA and bi-weekly payroll posting for the US.
• Prepare and post monthly holiday pay accruals.
• Ensure all balance sheet payroll accounts are fully reconciled each month and reviewed with the Commercial Finance Director.
• Prepare monthly employee costs rates file for Europe, ensuring rates are uploaded to Agresso by outsourced team and the file is uploaded to rates sharepoint site.

Cashflow and Treasury Management

• Prepare weekly cashflow forecasts for Europe & USA, with reconciliation to bank balances, and review with the Commercial Finance Director including commentary on movements to previous forecast.
• Co-ordinate with the Group Treasurer to oversee bank account management, ensuring cash optimisation, including supplier payments and proactively anticipate and communicate changes which may affect cash management.
• Ensure all bank accounts are fully reconciled each month.

Accounting Processes

• Monitor the day-to-day financial operations within the region, such as payroll, invoicing, and other transactions; ensuring the transactions are accurately recorded and reported
• Manage the preparation of all balance sheet reconciliations, other than intercompany, and review prior to submission for sign off by Commercial Finance Director to ensure balances are adequately evidenced and corrective actions are undertaken in a timely manner.
• Responsible for the Accounts Receivable and Accounts Payable process ensuring these are reconciled and reviewed on a monthly basis.
• Maintain fixed asset register and review addition, disposal and depreciation calculations to make sure all assets are accounted for properly.
• Ensure cost accruals / prepayments are prepared accurately and posted in line with published month end close timetable.
• Manage processing and payment of expense claims.
• Ensure credit cards statements are reconciled to receipts and follow up on missing receipts. Liaise with service line/regional managers/commercial finance director on instances of non-compliance with company policy.
• Manage the set up of new suppliers and customers (including credit checks).
• Provide credit reports, on request, to bid teams for new or existing clients.
• Ensure CFO, Commercial Finance Director and Regional Directors receive monthly updates on credit status of customers as well as communicating any alerts from Creditsafe.

Tax, Audit and Statutory accounts

• Prepare quarterly Europe VAT return working file for review with Commercial Finance Director
• Provide documentation and analysis, as required, to Group Tax Manager and Group Financial Controller to support tax filings and audit queries.

If you have the skills and are located in the location please apply by clicking the link https://careers.penspen.com/vacancy/shared-service-centre-team-manager-576679.html

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