Project Secretary/Administrator - Fixed Term Contract 6 - 9 month

Location: Central London onsite 4 days a week - 8 hours a day

Salary - Negotiable

Applicant must have the right to work in the United Kingdom and be able to work in the Central London office.

Penspen www.penspen.com are keen to appoint an experienced Project Secretary/Administrator who would like to commence in a new exciting project based in Holborn, London. 

Responsibilities

• May interface with clients, contractors and joint venture partners at a senior management level
• Composes basic correspondence at the direction of the Project Managers
• Coordinates and schedules appointment and travel plans for division personnel
• Responsible for providing administrative support to staff and assumes bookkeeping, reservations, and reception
• Makes meeting arrangements and prepares agenda
• Response to calls and passes to Manager or routes to appropriate individual, responds to inquiries from the public employees, other departments
• Coordinates with Document Controller for control of all technical documents (reports, procedures, drawings, specifications)
• Coordinates with project controls for control of all financial documents (invoices, insurance certificate)
• Has working knowledge and experience of using Microsoft SharePoint, including setting up of new libraries and lists
• Maintain the project archive in good order.
• The Senior Administrative Assistant role supports a team, not limited to the following duties
• Receives and files project documentation, whether it is correspondence, specifications, drawings
• Requires discretion, confidentiality and detailed knowledge of the organisation’s operations, procedures and people
• Maintain the executive's special / strategic projects
• May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources
• Activities may include preparing documents and presentation materials
• Completes simple paper filing activities
• Maintains schedules of individuals or a large department
• Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions.
• Must be highly self-directed and able to prioritise assignments.
• Excellent organisation skills. 

f you are currently a Project Secretary/Administrator looking for a start in the New Year on a prestigious project please please click the link and apply for an immediate interview 

https://careers.penspen.com/vacancy/project-secretaryadministrator-ftc-574240.html

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