Document Control Lead

Location: Holborn, London EC1

Onsite: 4 days a week 1 day remote

Salary: £ Negotiable depending on sector experience.

 

Applicant must have the right to work in the United Kingdom

 

Penspen www.penspen.com are keen to appoint an experienced Document Control Lead who would like to commence ASAP for exciting projects based in the Europe region.

 

Main Purpose of Role:

Develop and implement an effective document control system on Project Wise for efficient management and recording of project related documentation. Support project managers and ensure proper document control systems are maintained for projects.

 

Responsibilities:

§ Ensure proper organisation, storage and maintenance of documents and information.

§ Ensure project deliverables are issued to clients, vendors, suppliers, etc. in a controlled, accurate and timely manner.

§ Drive system upgrade using Project Wise

§ Liaise with project management and engineering team to provide support in management of all project documentation.

§ Develop procedures / work instructions on utilisation of document control process.

§ Ensure all project documentation is issued in a timely manner as required.

§ Ensure compliance to company procedures and contractually agreed conditions of projects.

§ Ensure document classification and database records are in accordance with Penspen project document indexing and filing.

§ Provide training and guidance to junior members of the team.

§ Build a complete QA-auditable database record of the movements of deliverables and related correspondence.

§ General awareness of project CTRs and actual time spent on document control activities.

 

Key Performance Indicators:

§ Timely issue of documents

§ Accuracy

§ Log chart of documents issued and received

§ Attention to detail

 

Knowledge / Experience (Skills):

§ Broad experience in all document control activities including FEED, detailed design, construction, etc.

§ Mandatory: Experience with ProjectWise and leading its implementation on projects.

§ Preferred: Experience using SharePoint and Aconex

§ Document control experience within a project-based engineering environment.

§ Computer literacy with MS Office (especially MS Access), Outlook, Adobe Acrobat software, etc.

§ Experience in managing document control workflows.

§ Strong knowledge of ISO standards and regulatory compliance in document management.

§ Good written and verbal communications skills.

§ Ability to work effectively under pressure.

§ Manage team and flexible approach to work.

§ Pro-active.

§ Discretion and confidentiality at all times.

 

Qualifications:

§ At least GCSE / O level or equivalent in English and Maths.

§ Level 3 SVQ or HNC/HND in Office Administration would be desirable.

 

Environment, Health & Safety:

In addition to the role Responsibilities, every employee has overall responsibility for:

§ Taking reasonable care for your own Health and Safety and the Health and Safety of others who may be affected by your actions.

§ Working with the Company to ensure a high standard of Environmental Health and Safety management by following the site EHS procedures. Ensuring compliance with all relevant quality standards/procedures in your area. This includes reporting any deviations from these standards/procedures, completing corrective actions and making recommendations to prevent similar deviations in the future.

 

Penspen Competencies:

§ Communicates and Influences - Communicates and influences others, presenting information clearly and adapting styles to meet audience needs and achieve business outcomes.

§ Collaborates and Partners - Promotes trust and respect in all relationships, actively listens and integrates others’ perspectives and offers constructive challenge, supports teamwork and collaborates across boundaries to achieve mutually beneficial outcomes.

§ Delivers with Focus - Takes initiative to anticipate challenge and ensure performance is delivered with energy and perseverance, taking responsibility and accountability to respond flexibly and ensure quality outcomes.

§ Exceeds Client Expectations - Expends effort to ensure maximum internal and external client satisfaction, through building excellent stakeholder relationships and striving to exceed client expectations through the delivery of quality products and services.

§ Provides Professional Expertise - Maintains own professional knowledge, skills and understanding within their specific area of expertise, and effectively applies and shares their expertise to support business operations and growth.

§ Leads Self and Others – Leads with clarity, conviction and enthusiasm, aligning self and others to deliver the values and business strategy of Penspen.

 

If you are currently a Document Control Lead looking for a start ASAP on a prestigious project please click the link and apply for an immediate interview https://careers.penspen.com/vacancy/document-control-lead-596696.html

 

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