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Main Purpose of Role:
The Contract Manager is responsible for managing the full lifecycle of contracts across Penspen’s European operations, with emphasis on drafting, negotiation, administration, and compliance.
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Key Responsibilities:
Drafting & Negotiation -
- Draft, review, and negotiate a wide range of contracts, including Non-Disclosure Agreements (NDAs), client service agreements, EPC/PMC/FEED contracts, supplier agreements, and subcontracts.
- Serve as the first point of contact for all NDA requests: prepare, negotiate, and finalize terms to protect Penspen’s interests while enabling timely business engagement.
- Collaborate with commercial, legal, and project teams to ensure contracts are commercially viable, risk-balanced, and compliant with company policy.
- Support bid/proposal processes by advising on contractual risks and crafting negotiation strategies.
Contract Administration -
- Manage day-to-day administration of contracts, ensuring obligations, deliverables, and reporting requirements are met.
- Monitor and enforce contractual commitments such as insurance, bonds, warranties, guarantees, and liquidated damages.
- Oversee contract variations, change requests, and claims, ensuring effective resolution.
Risk & Compliance -
- Identify, assess, and mitigate legal and commercial risks across European jurisdictions.
- Ensure adherence to European compliance frameworks, including data privacy, anti-bribery, AML, sanctions, and competition law.
- Maintain a fully auditable record of all agreements, to support governance and regulatory standards.
Performance & Reporting -
- Conduct contract performance analysis, monitoring cost, schedule, HSE, and quality metrics against contractual objectives.
- Provide clear and timely contract-related reports to senior management.
- Lead lessons-learned reviews to improve contract processes and negotiation practices.
Stakeholder Engagement -
- Act as a key interface with clients, suppliers, subcontractors, and internal teams.
- Provide guidance to project managers and stakeholders on contract interpretation, NDA obligations, and risk management.
- Foster collaborative relationships to drive positive project and commercial outcomes.
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Knowledge / Experience (Skills):
- Risk awareness, Negotiation skills, Decision Making, Analytical Skills, Proactive approach, Ability to work under pressure;
- Knowledge of technical and commercial disciplines related to oil and gas development Projects;
- Considerable knowledge of contract law, contract management, financial management of projects, project controls, risk management principles;
- Experience reviewing, amending and negotiating insurances and bonds during pre-qualification, bidding and pre-award stage;
- Skills in strategy formulation, negotiation and relationship building;
- Competent in advising on contracts and other legal documents and able to co-ordinate, gather, analyse and understand complex information;
- Experience in International markets (not essential but preferred);
- Able to build and maintain effective working relationships with Clients, Partners, Subcontractors and Company staff;
- Able to discuss and present subject matter in an effective, legible and confident manner;
- Must have strong organisational skills and a keen eye for detail.
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Environment, Health & Safety:
In addition to the role Responsibilities, every employee has overall responsibility for:
- Taking reasonable care for your own Health and Safety and the Health and Safety of others who may be affected by your actions.
- Working with the Company to ensure a high standard of Environmental Health and Safety management by following the site EHS procedures. Ensuring compliance with all relevant quality standards/procedures in your area. This includes reporting any deviations from these standards/procedures, completing corrective actions and making recommendations to prevent similar deviations in the future.
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